Position: Office Coordinator
Reports to: People & Culture Manager
Location: Montreal, QC
Schedule: 8h00 – 16h30
Salaire: $45,000 - $58,000 CAD, based on experience

Are you known for your strong customer service skills, organization, and attention to detail? Do you enjoy making sure everything runs smoothly and that the office feels welcoming and well-organized?

BESTSELLER CANADA is looking for an Office Coordinator to ensure an exceptional front-desk experience, support daily office operations, and help maintain a functional and welcoming workplace.

YOUR RESPONSIBILITIES

Reception & Visitor Experience

• Welcome visitors, clients, and partners with professionalism and friendliness, and manage the front desk on a daily basis.
• Handle incoming calls, general emails, and reception-related requests.
• Manage meeting room bookings and ensure rooms are properly set up.
• Coordinate client visits, including meals, catering, transportation, and accommodation when required.

Office Management & Daily Operations

• Ensure cleanliness, organization, and overall functionality of the office and common areas.
• Place bi-weekly orders for office supplies and snacks, and monitor inventory levels.
• Prepare Wednesday lunches for employees and coordinate catering services when requested.
• Act as the main point of contact for daily office needs and provide support to internal teams.

Showroom & Team Support

• Keep showrooms clean, organized, and ready for visits (samples, materials, presentations).
• Collaborate with internal teams to prepare showrooms for presentations and client events.
• Ensure presentation equipment and technology are functional and available.

Employee Sample Sales

• Be available from 4:00 p.m. to 6:00 p.m. during employee sample sales.
• Manage the cash register at reception, process transactions, and ensure the area is fully cleaned and organized after the sale so it is ready for the next day.

Internal Communications (Asset)

• Support internal communications such as posters, simple layouts, and internal documents.
• Knowledge of Adobe Creative Suite (InDesign) is considered a strong asset.

YOUR PROFILE

• Minimum 2 years of experience in an office coordination, reception, or similar role.
• Strong customer service and front-desk skills.
• Highly organized, autonomous, and detail-oriented.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive, solution-oriented mindset.
• Strong verbal and written communication skills.
• Comfortable with office tools and eager to learn new systems.
• Adobe InDesign knowledge is an asset.

WHY YOU’LL LOVE WORKING HERE

At BESTSELLER, we care deeply about fostering a workplace where employees feel valued and supported. Here’s what we offer:

• Comprehensive insurance from day one, a voluntary savings plan, and a laptop.
• 3 weeks of vacation, 5 "recharge" days, and 11 public holidays to rest and recharge.
• Flexible hours and half-days off on Fridays until the end of the year for the perfect work-life balance.
• A paid lunch every Wednesday to relieve you from meal prep stress the night before!
• Access to a free virtual health platform 24/7 for instant consultations with health professionals! #WellbeingFirst
• 50% discount in our stores to treat yourself to your favorite fashion items.

We can’t wait to meet you!

We review applications on an ongoing basis and reserve the right to take down the advertisement, when our candidate is found. We are committed to diversity and provide equal opportunities for everyone, regardless of sex, race, ethnicity, religion or belief, disability, age, sexual orientation or gender identity.

BESTSELLER is an international fashion company with brands such as JACK and JONES, VERO MODA, ONLY and JACK & JONES. BESTSELLER operates both its own chains / stores as well as we have a large number of retailers on the market. As an employee of BESTSELLER, you become part of our family. We offer a developing and exciting workplace with a high pace where we all work together towards common goals. Our philosophy and our values ​​are important to us, we work hard and strive to be the best but always in a humble way. BESTSELLER Canada began in 2004 and currently works with eight of our brands. JACK & JONES is our sole retail presence in Canada, while VERO MODA, ONLY, ONLY & SONS, SELECTED FEMME/HOMME, PRODUKT, NOISY MAY and JACQUELINE DE YOUNG are part of our wholesale distribution. Our office in Montreal is the centre of BESTSELLER’s North American operations and the workplace of almost 100 of our colleagues. Overall, BESTSELLER Canada has approximately 600 colleagues, including our distribution centre and almost 50 JACK & JONES stores.